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Careers

Events and Logistics Associate
Posted on August 10, 2021

Temple Isaiah, a thriving Reform congregation in Lexington, Massachusetts, seeks an Events and Logistics Associate. With more than 800 households from Lexington and nearby communities, Temple Isaiah is an innovative, relationship-centered congregation. We offer a broad range of spiritual, educational, social, and social justice experiences to engage people of every age, stage, and background. We are a community of intellectually curious, justice-driven, and open-hearted seekers, coming together to grow, to learn, to connect, and to make our world a better place.

We are seeking an Events and Logistics Associate to help us support our mission: Deepening Lives, Inspiring Purpose, Together.

Overall Responsibilities

The Events and Logistics Associate (ELA) will play an essential role in the workings of Temple Isaiah, handling all of the synagogue’s event planning, calendar management, worship service and event-related technology resources, as well as some administrative functions.

The ELA will report to the Executive Director, with a dotted line relationship to the Facilities Manager, functioning as an essential member of the synagogue’s Administrative team. The ELA will collaborate closely with the facilities team, as well as with clergy, programming heads, lay leaders, and congregants.

Duties

1. Coordinate Congregational Events and Programs

a. Plan logistics for all congregational and school events and programs: draft preliminary floorplans, manage security needs, order and/or buy food and supplies. Help set up and manage execution of selected events

b. Partner with Head Custodian/Facilities Team on final floorplans as well as in planning and execution of congregational events

c. Develop standard room set-up plans for regular meetings and events

d. Recruit congregants to assist with some congregational events, particularly dinners, post-Shabbat Onegs (coffee hours), etc.

2. Coordinate B'nai Mitzvah and Other Family Celebrations

a. Serve as primary point of contact with families to plan their special events: handle all communications with families and caterers to address space needs, room rentals, contracts, preliminary floorplans, security needs, questions, and more

b. Partner with Head Custodian/Facilities Team on final floorplans as well as in planning celebratory events

3. Manage Synagogue Master Calendar and Interface with Communications

a. Own scheduling of all synagogue events and programs, careful to avoid any schedule conflicts, as well as ensuring manageable room change-overs for Facilities Team

b. Plan and manage annual calendar-building process and periodic update meetings with oversight from the Executive Director

c. Create intake and workflow process to ensure successful planning and execution of events and programs; manage process from intake through the actual event/program

d. Address requests and questions from staff and lay leaders for calendar and room availability

e. Collaborate with Communications Associate, sharing information about upcoming events to ensure appropriate visibility for the community

4. Manage Technology Resources for Religious Services and Other Events

a. Arrange and schedule platforms, professionals, and volunteers to provide A/V, Zoom, and streaming accessibility in support of multi-access (combination of in-person and remote) attendance at worship, social, and other events

b. Learn and train others in the use and troubleshooting of technology platforms

c. Provide input on technology and related infrastructure decisions as needed

5. Manage Event and Other Supplies, and Office Equipment

a. Maintain, order, and distribute all food and event-related supplies as well as office supplies, stationery, and synagogue literature

b. Maintain all office equipment and manage repair services as needed

6. Assist with General Administrative Support

a. As a member of the Administrative Team, greet visitors, answer phones, address questions

b. Make updates in congregant database as needed, and maintain general proficiency in database usage and operation

c. Support the work of the Executive Director and Administrative Team in addressing congregants’ needs

d. Other duties as assigned

Qualifications

• Bachelor's degree required; degree in Event Management strongly preferred
• Minimum 2-4 years’ experience in event organizing, arranging logistics, and managing projects
• Experience in managing a complex schedule for a facility that is heavily booked for a wide range of programs/events
• Schedule flexibility, including the ability to work some evenings and weekends as needed
• Demonstrated experience in handling administrative responsibilities independently
• Strong technology proficiency, with skills including Microsoft Office, Google, and Zoom platforms; audio/visual system knowledge and experience preferred
• Experience and interest working with a membership database; experience with ShulCloud is a plus, but not required
• Experience in the non-profit sector preferred

Skills

• Strong problem-solving instincts and a “can-do” willingness to roll up sleeves and get work done
• Polished, professional, and highly customer-service oriented, taking ownership for responsibilities and for delivering exceptional results that exceed expectations
• Able to prioritize, manage multiple assignments, and meet challenging deadlines
• Interested in mission-driven work, and in working with a deeply engaged membership, lay leaders, and clergy. Comfort working in a values-based organization.
• Knowledge and understanding of Judaism and Jewish communal life strongly preferred
• Excellent communication and organizational skills, highly detail-oriented
• Comfortable with budget management
• Personable and good-natured, comfortable with building and maintaining relationships
• Able to work independently as well in partnership with others in a highly matrixed and collaborative environment

Timing and Compensation

This full-time position offers a competitive salary of $50K to $55K depending on experience, and opportunities for future growth. Comprehensive benefit package will include health insurance, retirement plan, vacation, paid sick leave, etc.

To Apply

Please submit a resume and cover letter to elasearch@templeisaiah.net.

Wed, September 22 2021 16 Tishrei 5782