Administrative Assistant Job Posting

Temple Isaiah is a thriving Reform synagogue in Lexington, Massachusetts. With close to 800 member households from Lexington, Arlington, Bedford, and many other nearby suburban communities, Temple Isaiah is an innovative, relationship-centered congregation. We offer a broad range of spiritual, educational, social, and social justice experiences to engage congregants of every age, life stage, and background. We are a community of intellectually curious, justice-driven, and open-hearted seekers from diverse backgrounds. We come together to grow, learn, connect, and make our world a better place. We have always been passionate about asking big questions. Our congregational vision is: Deepening Lives, Inspiring Purpose, Together.  

Administrative Assistant 

Temple Isaiah seeks a highly organized, detail-oriented, and personable Administrative Assistant to support our Director of Youth and Family Education and the broader education team. As a member of our collaborative synagogue staff, the Administrative Assistant plays a vital role in ensuring smooth day-to-day operations, providing outstanding communication and customer service, and contributing to a warm and welcoming environment for families, educators, and congregants.  

Key Responsibilities  

• Provide direct administrative support to the Director of Youth and Family Education  

• Manage calendars, communications, and special projects across the Youth and Family Education department  

• Support HR-related tasks, such as onboarding and payroll, for part-time religious school staff  

• Maintain and update student records and reports using the ShulCloud database and its CRM  

• Manage religious school enrollment and event registration, including creating registration forms 

• Oversee food orders, supply purchasing, name tag creation, and classroom organization in partnership with other temple staff, and help with program setup and cleanup as needed 

• Assist in publication of program calendars, web content, publicity emails, and family communications 

• Book offsite programming and transportation as needed  

• Serve as point-of-contact for students, families, and faculty during school hours  

• Provide general support to other educators as needed 

• Provide administrative support, similar to the above, for adult education programs organized by the Senior Rabbi 

• Provide general administrative support in the temple office, as part of the administrative team, including answering phones, admitting visitors at the front door, and responding to email inquiries 

Core Skills and Competencies  

• Exceptional administrative skills including time management, calendar coordination, and budgeting  

• Strong written and verbal communication skills  

• Outstanding organizational ability and attention to detail  

• Ability to manage multiple tasks, prioritize, and work independently in a fast-paced setting  

• Strong problem-solving and decision-making abilities  

• Positive interpersonal skills; comfortable working with clergy, educators, students, families, lay leaders, and prospective members  

• Professional demeanor with the ability to handle confidential information with discretion  

• Team-oriented mindset and ability to collaborate across departments  

Technology and Tools  

• Proficient in Microsoft Office (Word, Excel, SharePoint, etc.), Google Workspace, and Zoom  

• Experience with or willingness to learn synagogue management systems (e.g., ShulCloud), email marketing tools (e.g., Constant Contact), and form-building software  

Qualifications  

• Bachelor’s degree required  

• Minimum of 2 years’ experience in an administrative or executive assistant role  

• Demonstrated ability to manage projects and responsibilities independently  

• Prior experience in a non-profit, educational, or synagogue setting preferred  

• Knowledge of or interest in Judaism and Jewish communal life is a plus  

Schedule and Compensation 

• Full-time (37 hours/week) based out of our Lexington office  

• Onsite hours required during religious school programming (September–May), including:  

• Sundays: 8:00 AM – 1:00 PM  

• Tuesdays: 10:30 AM – 6:30 PM  

• Wednesdays: 10:30 AM – 6:30 PM  

• Salary range: $55,000-$62,000, commensurate with experience  

• Benefits include medical, vision, and dental insurance, 403(b) retirement plan, paid vacation, and sick leave  

• Temple Isaiah is closed for up to 11 federal holidays and 8 Jewish holidays and closes at 2:00 PM on Fridays  

  To Apply :

• Please submit a resume and cover letter to Rabbi Sam Pollak, Director of Youth and Family Education, at spollak@templeisaiah.net.